I have used Gusto* twice now to run my payroll in my business ventures and, in the 8 clicks or so that it took to pay my contractors and employees today, I thought I should write about it. Partly because, for some strange reason, I avoided using them during my current venture even though I loved them before. Looking back, I put myself through a lot of pain this go-round. Don’t do that to yourself. #learnFromMyMistakes
Gusto definetly goes on my list of how to run a business smarter, not harder. Three years (and $20k in tax issues later), cough up the comparative pocket change to do this right.
The OLD WAY of paying contractors for me included trying to find their venmo account, ignore how many times they bought tacos last week (really?) negotiate on if they wanted payment from Cash App instead or maybe paypal… and then haggle over who paid the transaction fees. This worked “great” until I had enough business I bumped up against my venmo transaction limits, and my people will attest that the waiting around for payments SUCKED. I had two contractors getting paid by venmo, one on Cash app, a bunch I had to hoodwink into reactivating their PayPal accounts (and I coughed down the fees most of the time). P.S None of this included the accounting gymnastics I got to do monthly when I had to parse out which payments went to whom and for what work
The cost of using Gusto to pay yourself + 9 employees is the equivalent of 58cents an hour. If your billing rate can’t choke that down, I seriously recommend you find a regular job ?.
If you are going out (or already out) on your own or taking on a side hustle, or partnering with some colleagues at a joint-venture, it’s alluring to run everything on your own and go lean, but after three years of trying and making mistakes at this, I am learning to automate the things computers can do so I can do the things I do best — which is recruit and lead and support my team.
Things Gusto does very well (the top three were enough for me to stop kicking myself and sign up)
- Manages payroll for W-2 employees seamlessly.
- Send payments to 1099 Contractors direct deposit, and for no extra fees.
- Run as many payroll or expense reimbursement runs per month as you like, for no extra fees.
- Ability for your employees to get “instant” paychecks if they like or are short on cash (no cost to you).
- Ridiculously quick and friendly support.
- Awesome, simple user interface.
- Access to benefits and other nifty features such as charitable contributions, 401k, 529 accounts, life insurance and more.
- Helps you process 1099s and W-2 statements at the end of the year.
- Know before you submit payroll exactly how much will come from your accounts and when.
- Automatically handles state and federal tax requirements, sending the right tax amounts to the right withholding accounts so you can rest easy knowing the tax man cometh, but not with a scythe. They even got my account numbers for me. I did zero paperwork.
- Onboard and offboard employees, even sending offer letters!
- Sync magically with all accounting packages.
- Causes your accountants to regularly break out into song.
Plus, they’re giving you $100 Amazon gift card to try it just for signing up at my recommendation (after you run payroll). I mean, I would recommend it anyway, but, if they’re going to front you a hundred bucks, that’s 2.5 months worth of their fee if you (yourself or others) are a W-2 employee. That’s 4 months free if you have no W-2 employees and 4 contractors (16 months free if you have just one contractor).
Full disclosure, I also get $100 if you try this. I’d recommend it anyway, so, if you feel strange about that just go to gusto.com yourself and sign up, or ask your accountant to refer you if you want to keep the cash “in the family”, so to speak.
Either way, I ran payroll and paid my contractors and ticked off a bunch of tired old tax-compliance boxes using Gusto this morning in way less time than it took to write this.
Or, keep doing payroll the hard way.
Gusto is part of my accounting stack for small businesses, which includes:
- GetHarvest* time tracking, invoicing
- Quickbooks Online* accounting & invoicing
- Gusto* (this) for payroll, expense reimbursements and contractor payments
- LedgerGurus, my accounting people
- Merrill Taylor at CRTCPA, my tax wizards
Tell ’em I sent ya ?
*This is a referral link. If you go here and buy stuff, I may or may not get a small something in return. It might be money or a gift-card or a discount on my service. It’s usually not much. And, I am a paying customer of all these services, so its really just soda money in the end. I am not living off this, lol. If this makes you feel strange, feel free to run over to that website all by yourself or ask someone else to refer you. No problem. But if you feel like my advice helped you, clicking this link is one way to say thanks. I mean, that or five pound box of $50 bills would work, too… but clicking the link is easier. #justsayin